How to Edit a Paper in Word


As a perfect student, you certainly seek excellence in every word. However, excellence never means writing something great at once, without editing and reviewing the initial draft. However, even excellence has its limits, and you may find it particularly difficult to manage multiple tasks and writing drafts.

How to Edit a Paper in Word

Therefore, the quality of editing will predetermine the grade you earn at the end of your academic story. The more thorough you are when editing your papers the more likely you are to improve your college results. Follow our advice and recommendations, and you will have everything needed to improve the quality of your writing. You should not forget about an opportunity to hire a professional editor when you need it!

1. Consider the structure of your paper.

When you are done with the initial draft of your paper, put it away and take a break. Then you will be able to take a fresh look on the draft and see how well it is written and structured. Besides, if you take a small break you will spend less time on editing, since you will feel better and more strongly motivated to review your paper than when you approach your editing tasks being tired of writing. So, now you are here sitting and looking at your paper. Structure is the focal point of your analysis. Read your essay through and see if it follows the general structure for a college essay, with an introduction, a body of the paper, and a conclusion. You may need to include the points required by your professor, so consider if these meet your professor’s instructions. At the same time, what you need to see is whether your essay is logical. Does your reader progress from one point to another without breaking the sequence of thoughts or decisions? Do you think that you could restructure or rearrange your paper to make it look better?

Do not underestimate the value of automatic word processors, since they can greatly simplify the whole process of editing and reviewing your work. Apart from using an automatic spell checker, you could also use your computer to rearrange separate pieces of text in ways that make this text more logical and interesting to the reader. However, when you are done with this task, review the whole paper once again. It is necessary to ensure that all parts of your essay have been arranged properly.

2. Avoid long paragraphs and sentences with best paper editing service.

Even if you are still within the required word count, you should not write paragraphs or sentences that are unnecessarily long. Long sentences and paragraphs can make even the best paper difficult to read and understand. Even when you have written a great paper, long sentences will make it boring. This is why it is highly desirable that you avoid such long structures.

Besides, the basic standards of professional writing require that you remain brief and concise when working on your paper. Try to see if you use unnecessary words or if the structure of your sentences is redundant. Try to understand why your sentences and paragraphs are so long. Your task is to rearrange the critical components of your work so that they do not burden or overload your readers. You will have to spend some extra time removing unnecessary words and sentences and making your paper look more like a piece of good writing.

3. Don’t use too many complicated words.

Obviously, you may want to make your vocabulary richer and more colorful. Therefore you are likely to use some complicated albeit relevant words. However, do not try to look too sophisticated when it is unnecessary. Put yourself into your reader’s shoes and imagine if you are going to like a piece of writing that is full of complex terms and exquisite literary expressions. Of course that does not mean you should write like a 2nd grade learner. However, you should not forget about the level of literacy and proficiency in your readers. Even if you target some specialized audience, there is no need to turn your college paper into a literary parade. Your task is to communicate the main theme of your work precisely and briefly, so be ready to accomplish this mission.

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4. Avoid repetitions.

Remember that in most academic works it is quite difficult to avoid repetitions. Particularly when the topic of your paper is too difficult, you may want to repeat some ideas or assumptions just to meet the required word count. It may also happen that you simply confused the logic of your writing. This is why it is recommended that you review your paper over and over again to avoid repetitions. See if your paragraphs contain a single idea presented in a topic sentence and if the idea is different or new for each paragraph. Your paragraphs should be of approximately the same length. You should not give priority to one issue over another. Each aspect of your topic should be represented in your paper with the same degree of attention and thoroughness. Another thing to remember is that you should avoid repetitions of words and phrases in writing. Do not overload your paper with words such as “also”, “yet”, “as well”, and others. They can make it difficult for your readers to understand the issue you are willing to explore in your work. Also, avoid using unusual words more than once. Do not try to sound too complicated to your readers. They want to understand your logic, so let them do it easily.

5. College essay editing service recommends: Do not think that automatic spell check is everything.

As mentioned earlier, you should use all instruments that are available to you to make your paper look and sound better. In this situation, using automated spell check is one of the best and easiest ways to eliminate the most typical spelling and grammar mistakes. However, the worst thing you can make when writing your paper is using your spell check blindly. Remember that MS Word and other software packages are not live beings. They do not have any brain or creativity to do the editing job for you. They are completely automatic, which is why they cannot secure you from making mistakes. At times spell checkers will identify correct words as incorrect, and vice versa. You may have a typo, which your spell checker will never identify as mistake. For instance, you may write “quiet” instead of “quite”, and both words will be treated as correct. Just be as attentive as you can when detecting and eliminating grammar and spelling errors.

6. Consider the risks of typos.

When we said that you should put away your paper for some period of time and get back to it later, we meant that you would have a fresher view on your work after you take a break from writing. This is particularly true of misspellings and typos, which are easier to see when you give yourself some time for rest before the final check of the paper. You may be surprised to find out that the whole process of editing and reviewing your paper is not easy. The best thing you can do is printing out your work and using your pen or pencil for remarks.

7. Don’t use any words that are not necessary.

When you are working on the first draft of your paper, you definitely try to sound exquisite and sophisticated. However, when you start reading your paper over and over again, you suddenly notice that it contains numerous words that are absolutely unnecessary. This way you will have no regrets eliminating or deleting the words or sentences that overload your paper without making any sense. Pay particular attention to the so-called weasel words. These words are often used by incompetent writers to give more strength to an inherently weak argument. Words like “probably”, “likely” and “possibly” may give you a safe net when you are working on the paper, but they cannot save you from a trouble. In all respects, it is better if you avoid using them by all possible means.

8. Remove tautologies.

Tautology is one of the most common mistakes made by students when working on college or university assignments. It means that you will say redundant words or use unnecessary descriptions. For example, you may something like “small microscopy” or “huge giant”. Tautology means that you can remove part of the sentence without distorting its meaning. For example, nothing will change for you if you say “microscopy” instead of “small microscopy”. However, it will make the whole text must easier and pleasant for reading.

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9. Commas also matter.

Grammar rules are complex. This is why so many students do not know how to manage them properly. You may end up having too many or too few commas in your work. In either case, your readers will need extra time to understand what exactly you were planning to say. Try to follow a simple rule: use commas every time you feel you should make a pause. Read the text aloud. See if a semi-colon is needed.

10. Spelling should not be disregarded – or use college paper editing services for help.

Spelling is one of the principal things to consider as you are working on your paper. Remember that many words have more than one spelling, and all of them can be equally relevant and correct. Of course, you may try to manage your MS Word vocabulary and delete or include the words you want to be spell checked. However, even then you will have to devote your time and talent to editing your paper. Review every word for spelling errors. This is the best thing you can do to improve your college results in the future.

11. Academic writing does not tolerate emotions.

You should not be too emotional, even if you are writing about something you feel strongly about. Do not use exclamation marks. Do not use any other signs or punctuation marks that could show your emotions. Your task is to deliver the factual base and use objective data and relevant information to convince the audience that your viewpoint deserves attention. Do not use too many ellipses. Be thorough and reasonable in every word you write and edit.

12. Format citations and quotations properly.

Whenever you use a direct quotation, make sure that you cite and format it correctly. You cannot simply take some portion of somebody else’s text and use it in your paper without crediting the author. Depending on the citation and formatting style you are required to use, you will need to include an in-text citation, a quotation with a page number, or a footnote. Please, do not hesitate to consult your professor to avoid any misunderstandings.

13. Consider formatting and style.

Do not underestimate the importance of appearance. Your essay should look appealing to your audience. No matter how interesting the content is, no one will read your paper if you fail to format it accordingly. Firstly, you will need to edit your paper to see if you have followed the same format and style throughout your work. Secondly, you will have to review the most common aspects of paper formatting and style such as margins, paragraph indentation, spacing, and so on. You might have used different colors and fonts when working on the draft of your paper. Now you will need to bring it all to order and make it look like a piece of expert and professional writing rather than a piece of drawing you have prepared for your arts class. Use your MS Word to bring the original draft to its standard look, with a running head, page numbers, an abstract, a table of contents, and an outline. If you think that you cannot reasonably accomplish all these things, you can give yourself some more time and read our recommendations once again. You will certainly find something that will benefit you and your teachers. It is never too late to rewrite and edit your paper if you know how to do it right! Your efforts will pay off, just try it!


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